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Saxon Primary School

Letters & Forms

Please click on the links to find copies of useful forms, recent letters home and details of on-line payments. Please click on the following link to access the useful forms;

Change of Contact Details

Change of School Meal Preference

Please note that you cannot change meal preference midweek but as long as you notify us by Friday at 9am the changes will take effect on a Monday. Please note, however, that if your child has special dietary requirements there may be a delay if a special menu is required. The school office will let you know as soon as possible if this is the case.
All children in Years Reception, 1 and 2 are entitled to the Universal Free School Meal.
Meals must be paid for in advance each Monday.

Please may my child change from:*
Please tick if this applies to your child:
Please tick if this applies to your child:

Pupil Medication Request

Where possible the need for medicines to be administered at school should be avoided. Parents are therefore requested to try to arrange the timing of doses to avoid lesson time and the subsequent impact on your child's learning. Please note, when medication is prescribed 3 times per day we will not be able to administer at school as this can be achieved outside school hours.

We will administer medicines to your child as close as possible between the hours of 12pm and 1pm only.

For general and prescribed medication, please ensure it is in its original packaging.

Please tick the appropriate box:*

I agree to update information about the child's medical needs held by the school and that this information will be verified by GP and/or medical Consultant. I will ensure that the medicine held by the school has not exceeded its expiry date.

SCHEDULE OF MEDICATION:
Please record below the medication you wish your child to receive while at school.
Please note that if no completion date is recorded medicine will only be given to your child on the first day the form is submitted to the school office.

I wish for my child to receive the following medication:
 Name of medicineDoseTime required (am/pm)Start Date (dd/mm/yy)End Date (dd/mm/yy)Expiry date of medicine
Medicine 1
Medicine 2

Childcare Vouchers - Payment Notification

Please complete the information below to inform us of payments made by childcare vouchers for Afterschool Club, Breakfast Club or Activity Clubs as well as Nursery fees. Please remember to give details for each of the clubs that you are paying for to ensure that the payment is allocated correctly.

Special Dinner Request Form

Saxon: My child's personal achievement

If your child has recently enjoyed a personal achievement that you would like to be added to our Achievement web page please complete the following details below.

Please note that your child's name and achievement will be displayed on our web page as entered by you - we urge you to review the content to check for misspelling and accuracy prior to submitting the form.

No file chosen
Please check the box below:*

Saxon Exceptional Leave of Absence

Please read the following guidance carefully

Please be aware that The Education (Pupil Registration)(England)(Amendment) Regulations 2013, state that Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. The Headteacher is also required to determine the number of school days a child can be away from school if leave is granted.

As parents, you have a legal responsibility to ensure your child’s attendance at school. During the academic year, pupils are at school for 190 days and at home for 175 days.

Please complete and submit this form if you wish for the Headteacher to consider your request for your child’s leave of absence for exceptional circumstances. We may ask for proof to validate your request. The Headteacher will consider the reasons for the request carefully and will notify you of the decision. For further information, please refer to our School Attendance Policy.

Unauthorised absence of 5 days or more (which do not have to be consecutive), may result in the issue of a Penalty Notice
Penalty Notices are issued by the Local Authority in accordance with Surrey County Council’s Code of Conduct. The Penalty Notice is £180, per child per parent/carer per child, if paid within 28 days. This will be reduced to £80 if paid within 21 days of receipt of the notice.
Failure to pay the Penalty Notice will result in the Local Authority considering legal proceedings against you in the Magistrates Court.

If your child usually has a school dinner please confirm if they still require one on the date of the planned absence:
No file chosen

ASaxon Photographic Images Consent Form

To comply with Data Protection Law, we need your permission to photograph or make any recording of your child.

The table below shows the different ways your child’s image/name may be used.

PLEASE TICK TO CONFIRM YOUR CONSENT OR OTHERWISE FOR EACH MEDIUM.
A SEPARATE FORM MUST BE SUBMITTED FOR EACH CHILD YOU MAY HAVE AT OUR SCHOOL.

1. INTERNAL DISPLAYS
Examples:
o Any displays inside the school.
o Learning resources (exercise books, coat hook etc).
o End of year class photos which can be purchased by other parents.
o School plays and productions which are recorded and streamed to parents via an online platform eg. Google Drive, Zoom, Google Classroom, Vimeo, YouTube (private link) or can be purchased by other parents in DVD format - please note, your child will not take part in the recorded/streamed production if consent is not given.
o School play or production programmes.

Select one of the following*

2. ONLINE USE
Examples:
o Trust or school newsletter
o Trust or school website
o Trust or school approved apps. eg. Tapestry, SeeSaw, Scratch Junior

Select one of the following*

3. EXTERNAL DISPLAYS
Examples:
o Trust or school prospectus (this includes printed and online versions)
o Promotional posters
o Online recruitment platforms eg. eteach

Select one of the following*

4. EXTERNAL MEDIA
Examples:
o Local newspapers eg. news articles, pull out supplements
o Local borough promotions and campaigns eg,. Spelthorne in Bloom
o Local community group social media accounts eg. Rotary Club

Select one of the following*

5. SOCIAL MEDIA
Examples:
o Facebook
o X (Twitter)
o Instagram

Select one of the following*

Declaration

o I have read and understood the consent asked of me above.
o I understand that I will be given the opportunity to review my consent choices at the end of Year 2. However, I may change my consent status at the time by notifying the school in writing to: info.saxon@lumenlearningtrust.co.uk or Office Manager, Saxon Primary School, Briar Road, Shepperton, TW17 0JB.
o Consents given apply for up to a maximum of 5 years after my child has left the school.
o The school will not use the full name of my child in any accompanying text or caption for image used.
o I promised that if I, or members of my family, take photographs or video recordings at a school event, these will be kept for family use only.
o I, or members of my family, will not publish any material online that features an image of any child other than my own.

If there are further forms you would like to see on the website please let the School Office know info.saxon@lumenlearningtrust.co.uk

Saxon Primary School